- Applying for VA Benefits
- Change of Program or Place of Training
- Requesting Certification of VA Benefits
- The Certification Process
- Adjusting Veterans Benefits
- Payments and Time Tables
- VA Students from Other Institutions
- Student Responsibilities
- Official Evaluation Requirement
- VA Chapters/Programs Available
- Post-9/11 GI Bill
- Tuition Assistance Top-Up
- UMUC Europe and Regional VA Office Contact Information
If you are an active duty servicemember or veteran, you may be eligible for veterans education benefits. This site gives specific information on application, certification, and payment processes for VA education benefits.
We are here to help you! Please contact the UMUC Europe VA office if you have any questions before, during, or after the application and certification processes. You are also encouraged to visit your local education center or the Department of Veterans Affairs (VA) Web site at www.gibill.va.gov to learn about eligibility requirements and other important information.
VA Education Benefits Checklist (PDF, 2.4 MB)
Applying for VA Benefits
If you are a first-time applicant for the Post 9/11 GI Bill (active duty or veteran), you must complete VA Form 22-1990 (Application for VA Education Benefits), through the Veterans Online Application (VONAPP), which is found at http://www.gibill.va.gov/apply-for-benefits/application/.
Students using transferred benefits for the first time will need to complete the VA Form 22-1990E (after the transfer has been completed by the servicemember at the DoD level), through the Veterans Online Application (VONAPP), which is found at http://www.gibill.va.gov/apply-for-benefits/application/.
Veterans must also submit a copy of their DD-214.
Change of Program or Place of Training
If you have previously used VA benefits at another university and have not changed your status, you must complete VA Form 22-1995 (Request for Change of Program or Place of Training) through the Veterans Online Application (VONAPP), which is found at http://www.gibill.va.gov/apply-for-benefits/application/.
Requesting and Adjusting Certification of VA Benefits
If you wish to use VA education benefits, you must follow these instructions each registration period (Fall, Spring, Summer) to request certification of enrollments with UMUC:
Log in to MyUMUC > Student Center > My Academics (in Academics box) > Click Request for Certification (located next to Veterans Benefits) > Select term
Once submitted, the certification form will notify the UMUC VA office of the intent to use VA benefits for the current term. This form is not sent to the VA office in Buffalo.
If you enroll in any additional classes within the same term for which you have already requested certification, you must complete the "Adjust My Certification" request in the MyUMUC portal. This will inform the UMUC Europe VA office of additional enrollments.
Any cancellations, drops, or withdrawals made to enrollments will be automatically processed and reported to the VA. No further action is required on your part. However, please note that, if a payment has already been received, you may be required to reimburse the VA for any adjustment that results in an overpayment.
For step-by-step instructions on how to request enrollment certification, please visit our online guide.
The Certification Process
UMUC Europe acts as a certifying agent for the VA. Once the UMUC Europe VA office in Heidelberg, Germany, receives your certification form through MyUMUC and course payment, the staff can forward VA form 22-1999 (Enrollment Certification) to the VA regional office in Buffalo, New York. The primary responsibility of the university is to certify active enrollment of VA students; it is not to make decisions on individual claims.
Note: Viewing Certification Status
You can view the status of requests in the MyUMUC portal by navigating to: Student Center > My Academics (in Academics box) > View My Certification > Select term
Once UMUC Europe has begun processing the certification form, the status of requests will change from "Pending" to "Received." Once certification has been completed by UMUC Europe and submitted to the VA in Buffalo, the status will change to "Submitted" and you will be able to see the date of submission.
VA payments are made by the Department of Veterans Affairs directly to you and are calculated in accordance with federal regulations. Education benefits are paid according to how the VA views both the nature of the courses and the course load you are taking. You should check with the UMUC Europe VA office in Heidelberg, Germany, regarding how VA benefits are paid for special format classes, such as distance education and seminars, as these payments may differ.
Post 9/11 GI Bill (Chapter 33) Benefits and Payment Information
All amounts below are based on 100% eligibility rates. You may determine your rate of eligibility using the chart below. If you are less that 100% eligible, simply multiply your percentage by an amount.
| Individuals serving an aggregate
period of active duty after
September 10, 2001, of:
| Percentage of Maximum|
|At least 36 months||100|
| At least 30 continuous days and
discharged due to service-connected
|At least 30 months < 36 months||90|
|At least 24 months < 30 months||80|
|At least 18 months < 24 months||70|
|At least 12 months < 18 months||60|
|At least 6 months < 12 months||50|
|At least 90 days < 6 months||40|
Please note: Recipients of transferred benefits will always be 100% eligible.
Under the Post 9/11 GI Bill, students are eligible to have all or a portion of their tuition paid directly to the university by the VA. Students are also eligible to receive up to $1000 per year for books and supplies. The books and supplies stipend is automatically calculated when a student's enrollments are submitted to the VA. Payment of this stipend is sent directly from the VA to the student.
Post 9/11 GI Bill students who are not active duty or the spouse of an active duty servicemember who had the benefits transferred to them from their spouse are eligible to receive a monthly housing stipend.
Effective 1 August 2011, in addition to the housing allowance being based on your percentage of eligibility, it is also prorated based on your "rate of pursuit." As of 1 October 2011, students enrolled only in online courses will be eligible for a monthly housing allowance equal to one-half the national average of the Basic Allowance for Housing for an E-5 with dependents. The payment will also be prorated based on your percentage of eligibility and your "rate of pursuit."
The VA calculates rate of pursuit by dividing the number of credit hours being pursued by the number of credit hours considered full-time. The chart below will help you determine your rate of pursuit at UMUC:
|Number of Credit Hours||Rate of Pursuit (8 week sessions)|
|3 credit hours||60% rate of pursuit|
|4 credit hours||80% rate of pursuit|
|5 credit hours||90% rate of pursuit|
|6 credit hours or more||100% rate of pursuit|
You can find your percentage of eligibility on your certificate of eligibility or by contacting the Department of Veterans Affairs at 1-888-442-4551.
Your monthly housing allowance can be calculated using the following formula*:
(Your applicable Basic Allowance for Housing**) X (Your percentage of eligibility) X (Your rate of pursuit)
*Be sure to convert your percentages to decimals before calculation.
**The applicable Basic Allowance for Housing is $684.00 for the 2012-2013 academic year for a greater than half-time enrollment in online courses only.
** The applicable Basic Allowance for Housing for a greater than half-time enrollment with at least one in-residence course is $2106.00 for the 2012-2013 academic year. To maximize your monthly housing allowance, we suggest you register in two 3 credit hour, 8-week courses, with at least one in residence class, in each session. It is recommended that students do not take more that 7 credits in a session, as they are accelerated.
Payment and Benefit Information for Other VA Educational Benefit Programs
If you are receiving education benefits under the Montgomery GI Bill (Chapter 30), MGIB Selected Reserve (Chapter 1606), or Reserve Educational Assistance Program (Chapter 1607), you must verify your monthly enrollments online via the Web Automated Verification of Enrollment (WAVE) at www.gibill.va.gov in order to release monthly payments. You may verify only after the VA has processed the certification, which may take 6-8 weeks after they have received it from the UMUC Europe VA office.
Note: UMUC Europe is not eligible for the VA's Advanced Payment Program.
Undergraduate Training Time Table
|Credits||15 wks||14 wks||13 wks||12 wks||11 wks||10 wks||9 wks||8 wks||7 wks||6 wks||5 wks||4 wks||3 wks||2 wks||1 wk|
NOTE: <1/2 indicates less than 1/2
Graduate Training Time Table
|Credits||8- week on-site (face-to-face) session||10-11 week online (distance education) session|
VA Students from Other Institutions
If you are not pursuing a UMUC degree, but wish to receive VA benefits for UMUC Europe courses, you must request written permission (a parent-school letter) for each course from your degree-granting school before enrolling. The parent-school letter must be submitted to the UMUC Europe VA office in Heidelberg, Germany with the appropriate VA application and any necessary documentation.
If you are receiving VA benefits, you are expected to follow all regulations and procedures of the Department of Veterans Affairs while attending UMUC Europe. At UMUC, all regulations of the U.S. Department of Veterans Affairs are enforced. You should be aware of the following requirements:
- You are expected to make satisfactory progress toward a degree or certificate; you must comply with the academic standards of UMUC Europe.
- If you register for a course and then not attend, or cease to attend without officially withdrawing, you may be misusing federal funds, which may be punishable by law.
- Payment of benefits will be disallowed for repeating a course for which transfer credit has been rated or for which a grade that meets minimum requirements for the degree has been earned.
- Payment of benefits will be disallowed for any course that is not a requirement in your degree or certificate program.
- You must keep in close contact with the Office of Evaluations in Heidelberg, Germany, to ensure your official evaluation is completed within the VA's mandated two-term period.
Official Evaluation Requirement
VA regulations require that all VA students declare a major field of study and have an official evaluation of all prior academic course work and military training. This evaluation must be completed within two terms of your first VA enrollment. The Department of Veterans Affairs may seek reimbursement of benefits paid if you have received benefits for enrollments without having received an official evaluation after two terms. Upon receipt of your last required transcript, the official transcript will be completed in approximately 20 business days.
Documents required for an official evaluation include:
CLEP, USAFI/DANTES, Excelsior College Exams (ECEP - formerly RCEP, ACT/PEP), Advanced Placement, or other test results, as appropriate
Official transcripts from all colleges or universities attended - use the Transcript Request (UMAA-002) (pdf 22 KB) form.
Appropriate military documents
Evaluation of any foreign credentials by one of the approved agencies
All records of previous educational experiences must be sent directly from each issuing institution (or other source, in the case of military documents) to:
Undergraduate Student Affairs
University of Maryland University College
Attn: Incoming Transcripts
3501 University Boulevard East
Adelphi, MD 20783-8070 USA
If electronic transcripts are available, they can be e-mailed directly from the issuing institution to firstname.lastname@example.org.
You can track the status of your transcripts in the MyUMUC student portal. Here's how:
Log in to MyUMUC > go to Student Center > in the Academics box, Other Academics (drop down menu) > select Previous Education.
VA Chapters/Programs Available to UMUC Europe Students
With your veterans benefits, you can move one step closer to reaching your highest educational goals. You could qualify for benefits that help you afford your education, including tuition assistance, an annual stipend for books and supplies, payments to cover loans, and more. UMUC Europe makes it easy to determine which benefit program is best for you. Read below to learn about eligibility requirements and specific benefits for each of the available programs.
- Chapter 30 - Montgomery GI Bill (pdf 47KB)
- Chapter 32 - Veterans Educational Assistance Program (VEAP) (pdf 60KB)
- Chapter 33 - Post 9/11 Veterans Educational Assistance Act (pdf 377KB)
- Chapter 35 - Survivors and Dependents Benefits (pdf 62KB)
- Chapter 1606 - Montgomery GI Bill - Selected Reserves (pdf 33KB)
- Chapter 1607 - Reserve Educational Assistance Program (REAP) (pdf 43KB)
Important Notice to UMUC Europe VA Students
Please read the following benefit comparison chart regarding the Post 9/11 Chapter 33 benefits. This page will help you decide if the new program will be beneficial to you. Due to our unique situation overseas, the Chapter 30 Montgomery GI Bill may be the better program choice for you. Once you apply to the Post 9/11 Chapter 33 program, the decision is irrevocable.
Choosing Your GI Bill Benefits
If you meet the eligibility requirements for the Post 9/11 GI Bill, as well as other GI Bills, such as the Montgomery GI Bill, you will be required to choose which benefit you wish to receive. For some individuals, your choice may be irrevocable. The Post 9/11 GI Bill may provide a better benefits package in terms of eligibility criteria, period of eligibility, and financial value in comparison to existing educational benefit programs that remain in effect. However, the best program for you, if you are eligible for multiple educational benefit programs, will depend on your individual circumstance. Please review the eligibility requirements that apply for specific benefits and compare these benefits to those offered under other GI Bills for more information.
For More Information
For assistance and questions, contact a UMUC Europe Veterans Affairs Advisor (contact information below). For more details about the bill, visit the GI Bill Web site.
Tuition Assistance Top-Up (TATU)
Chapter 30 Recipients
Active duty servicemembers may not receive standard Chapter 30 benefits for the same courses for which they are already receiving Tuition Assistance (TA) from the military. If you take several courses, you cannot receive Chapter 30 benefits for the courses for which TA is being paid, but you can receive Chapter 30 benefits for the courses for which TA is not being paid.
If an active duty servicemember is taking a course which TA has partially covered, they may use their Chapter 30 Montgomery GI Bill to cover the difference. This process takes place directly between the VA and the student. Information and instructions on applying for Tuition Assistance Top-Up can be found here.
*Chapter 33 Recipients are not required to use the Tuition Assistance Top-Up program and should request benefits through the student portal for courses which were partially or not at all covered by TA, but should note that if they are utilizing the Post-9/11 GI Bill, the entitlement is charged based on the training time they are enrolled in. If you are going to classes at the half-time training level, you will be charged a half month of Post-9/11 GI Bill benefits for each month you are enrolled and receiving GI Bill benefits (regardless of how much money you are reimbursed).
Tuition Assistance (TA)
Tuition Assistance (TA) is a Department of Defense (DoD) program. VA does not administer TA. TA rules vary by branch of service and can even vary between units depending on whether the unit is active, reserve, or National Guard. If you receive education benefits from VA and receive TA benefits from the military, please know that duplication of benefits may be an issue. The issue might involve VA regulations, DoD regulations, or both, since VA and DoD both have regulations about receiving VA benefits and TA at the same time. Please contact the UMUC Europe VA Office for more information.
Note: For more information regarding Tuition Assistance Top-Up please see: http://www.gibill.va.gov/pamphlets/tatu.htm
UMUC VA Office Contact Information
314-370-6762, ext. 149
VA Regional Office Contact Information
P.O. Box 4616
Buffalo, NY 14240-4616
Last updated: 12 April 2013