Enrollment

Official Registration
Course Load
Certificate of Enrollment
Withdrawal
Refunds

UMUC Europe conducts five sessions each academic year, which begins in August and ends in July. Face-to-face (on-site) classes are generally eight weeks long. There may be variations in session dates to accommodate military exercises or deployments. Distance education (online) classes are 10 weeks long and have different session dates. On-site classes are usually held on or near military installations and registration is held at education centers or online at MyUMUC.

Army students must register for all classes through the GoArmyEd portal.

Further information about on-site and online schedules, session dates, and registration can be found on the UMUC Europe Web site at Schedules or at MyUMUC.

Official Registration

GoArmyEd students (this includes all active duty Army, enlisted soldiers of the Army National Guard, and Army Reserve on active duty) register through the GoArmyEd portal. The GoArmyEd procedure and the procedure for all other students are summarized here.

GoArmyEd students must:

• Access the online GoArmyEd portal at www.GoArmyEd.com
• Complete the Common Application in the portal
• Register for UMUC courses in the portal by selecting campus "Univ of MD Univ Coll-Europe" or entering the GoArmyEd class number listed on the online class schedule
• Follow instructions, in the portal, to receive TA
• Pay all fees in full prior to the first class meeting

All other students must:

• Complete an eApplication and register online at MyUMUC; and pay the nonrefundable application fee when registering for the first time
• Register online through MyUMUC or contact their UMUC Europe field representative
• Complete and process the appropriate forms if receiving government tuition assistance (TA) or VA education benefits
• Pay all fees in full prior to the first class meeting

Waiting List

If a class is already full at the time of registration, students have the option of placing names on a waiting list for that class.

Waiting list policies

Regardless of how the student registers, the following policies
apply:

• Students may not attend a class for which they are on the waiting list.
• If a space becomes available, the first student on the waiting list will automatically be registered for it,and the charge will appear on his or her account. The student may receive an e-mail notifying the student of the enrollment. If that student is ineligible for enrollment (because he or she has not met prerequisites or is enrolled in another class that conflicts in time), the space will go to the next person on the waiting list.

Students who no longer want a class should remove their name from the waiting list to prevent the possibility of automatic enrollment and being charged for the class.

Course Load

One course, or three credit hours during a session, is considered a normal course load for a student who is fully employed. This course load will require at least six hours of class time per week and approximately 12 hours per week of additional out-of-class study time. Therefore students should carefully and realistically assess other commitments before registering for more than 3 credits a session.

In no case may a student register for more than 18 credits a term (fall: August-December; spring: January-May; summer: June-July) without prior permission from the UMUC Europe registrar in Heidelberg. Permission to register for more than 18 credits is based on demonstrated academic excellence at UMUC. A minimum grade point average (GPA) of 3.5 and an enrollment history indicating success in carrying a heavier-than-average course load at UMUC are required.

Certificate of Enrollment

Letters certifying official enrollment are available upon request from the Office of the Registrar in Heidelberg. Enrollment can be certified only for the current term and for previous terms.

Withdrawal

Students who must withdraw (drop) from a course are responsible for completing the withdrawal (drop) through MyUMUC or by visiting the UMUC Europe field office. The date a student withdraws in MyUMUC will determine the withdrawal date for refunds. Stopping payment on checks for registration fees or not paying at registration does not constitute an official withdrawal or relieve the student of his or her financial obligation to UMUC. Never attending or ceasing to attend class(es) does not constitute a withdrawal. UMUC Europe field representatives cannot accept withdrawals verbally over the telephone. Students who do not formally withdraw will automatically receive a failing grade and forfeit any refund.

GoArmyEd students must follow the procedures and withdraw through the GoArmyEd portal.

Each campus has its own withdrawal policy and dates and deadlines vary from campus to campus. Students who take a course from another UMUC campus (Asia or Adelphi) are responsible to determine the appropriate withdrawal deadlines.

Students who register for on-site classes or weekend seminars must officially drop no later than the day before the final class. Students who register for online courses must officially withdraw no later than the Friday before the final week of the course.

NOTE: Students may not withdraw after the final meeting day of a weekend seminar, even if they did not take the final exam. Additional information for students receiving Veterans Affairs (VA) education benefits and financial aid can be found online or in the VA and Financial Aid sections of the catalog. For details on refunds, please refer to the UMUC Europe refund policy section.

Last updated: 22 September 2009